Board Portal for Corporations
A corporate board rarely meets alone. Around it sit audit, nomination and remuneration, risk and other committees, each with its own mandate, cadence and reporting line back to the board. Almajles keeps that whole structure — board and committees — in one environment instead of a dozen mail threads.
Where corporate boards lose time
Committee work outnumbers board work
Most of the substance happens in committees, and each one produces recommendations the board is expected to act on. When committees are run separately from the board, tracking which recommendations arrived, and what the board did with them, becomes manual.
Board packs assembled by hand
Agendas, supporting documents and prior minutes are typically collected by the secretary and emailed out. Late papers, superseded versions and members reading different drafts of the same document are the normal failure modes.
Decisions stop at the minute
A resolution is recorded and then owned by nobody in particular until someone asks about it at the next meeting. The gap between deciding and executing is where most board time is eventually spent.
Conflicts and related-party matters need a paper trail
When a member has an interest in a matter, the handling of that interest — declaration, recusal, and the vote taken without them — has to be visible in the record, not just remembered.
How Almajles supports it
One platform across the board and every committee reporting into it:
- Board and committee governance managed together, each with its own mandate and membership
- Agendas, invitations and reminders issued from the platform, with supporting papers attached
- Automatic quorum verification before voting opens
- In-person, remote and hybrid attendance for a distributed board
- Electronic voting with results recorded against each resolution
- Minutes and resolutions documented and archived in a referenceable form
- Follow-up on resolution execution between meetings
- General assembly management and the shareholder register available as part of the same platform
The Saudi context
Listed companies in Saudi Arabia operate under the CMA Corporate Governance Regulations, which address board composition, the committees a company is expected to form, the handling of conflicts of interest and related-party transactions, and disclosure obligations. Several articles operate on a comply-or-explain basis, which puts the emphasis on being able to demonstrate what the board actually did. Unlisted companies of any size face the same underlying problem in a lighter form: decisions that are not documented are difficult to rely on later.
Data residency, compliance and assurance
Where the data lives, and which frameworks the platform answers to, are usually the first questions a governance, risk or procurement team asks. The answers are the same on every tier.
- Data residency in Saudi Arabia
- All customer data is hosted and stored inside the Kingdom and does not leave it. Residency is guaranteed, not offered as one deployment option among several.
- National Cybersecurity Authority (NCA)
- Compliant with the NCA cybersecurity controls, including the cloud controls that govern how a service provider handles a national entity’s data.
- Saudi Central Bank (SAMA)
- Compliant with SAMA’s cyber security and outsourcing requirements, so a supervised bank, insurer or finance company can adopt the platform within its own regulatory obligations.
- Saudi Data & AI Authority (SDAIA)
- Compliant with the Personal Data Protection Law (PDPL) and SDAIA’s implementing regulations, covering the personal data of board members, shareholders and staff.
- Continuous assurance
- Compliance is maintained continuously rather than at an annual checkpoint: controls are monitored on an ongoing basis and reassessed as the frameworks themselves are updated.
Frequently asked questions
Does it cover board committees as well as the board?
Yes. Board committees and executive committees are their own modules, each with governance, meeting, voting and minutes management, so committee work and board work sit in the same platform rather than in separate tools.
Can the board meet remotely?
Yes. Meetings can be held in person, remotely or as a hybrid of both, with attendance and quorum tracked the same way regardless of how a member joins.
Does it handle general assemblies too?
Yes. General assembly management is a separate module covering invitations and shareholder notification, proxies, quorum, voting and the documentation of minutes and resolutions.
Can it integrate with the systems we already run?
The Enterprise tier includes API integration with internal ERP systems, alongside on-premise or private-cloud hosting and full white labeling.