Board Portal for Government Entities
Authorities, government-related entities and public institutions run their boards under written mandates, formal delegation rules and audit obligations that outlast the people sitting on the board. Almajles gives those boards one environment for convening, deciding and documenting — with every resolution traceable to the meeting that produced it.
What makes a government board different
The record has to outlive the members
Board and committee seats rotate with appointment cycles. When the minutes, attendance and voting history live in inboxes and personal drives, each rotation loses institutional memory. A single documented archive means an incoming member can read the decision trail rather than reconstruct it.
Decisions get examined after the fact
Public-sector decisions are reviewed by internal audit and external oversight bodies, sometimes years later. What matters then is evidence: who was invited, who attended, whether quorum was met, how each member voted, and what the resolution actually said.
Several boards, one secretariat
A parent authority often oversees subsidiary entities, each with its own board and committees, frequently served by the same secretariat. Running them as separate silos duplicates work and makes consolidated reporting manual.
Where the data sits is a decision in itself
Government entities frequently have their own requirements about hosting and system boundaries, and cannot simply accept a vendor default. Almajles stores all data inside the Kingdom as standard, and the Enterprise tier adds on-premise or private-cloud deployment on top of that.
How Almajles supports it
The same modules that serve corporate boards, applied to a public-sector operating model:
- Board and committee governance in one place, with each entity, board and committee kept distinct
- Invitations, member notification and proxy management ahead of the meeting
- Automatic quorum verification before a vote can be opened
- In-person, remote and hybrid attendance, so a member on assignment is not a missing vote
- Electronic voting with the result recorded against the resolution
- Minutes and resolutions documented, approved and archived as a referenceable trail
- Follow-up on resolution execution, so a decision does not end at the minute
- Data residency inside Saudi Arabia as standard, with on-premise or private-cloud hosting, API integration with internal systems, and full white labeling on the Enterprise tier
The Saudi context
Vision 2030 brought a wave of new authorities, funds and government-related entities into being, each established with a formal board and a committee structure around it. Those whose shares are listed also fall under the CMA Corporate Governance Regulations, which set expectations for board composition, committee mandates, conflict-of-interest handling and disclosure. Whatever the specific mandate, the operational requirement is the same: convene properly, decide with a valid quorum, and be able to show afterwards exactly how the decision was reached.
Data residency, compliance and assurance
Where the data lives, and which frameworks the platform answers to, are usually the first questions a governance, risk or procurement team asks. The answers are the same on every tier.
- Data residency in Saudi Arabia
- All customer data is hosted and stored inside the Kingdom and does not leave it. Residency is guaranteed, not offered as one deployment option among several.
- National Cybersecurity Authority (NCA)
- Compliant with the NCA cybersecurity controls, including the cloud controls that govern how a service provider handles a national entity’s data.
- Saudi Central Bank (SAMA)
- Compliant with SAMA’s cyber security and outsourcing requirements, so a supervised bank, insurer or finance company can adopt the platform within its own regulatory obligations.
- Saudi Data & AI Authority (SDAIA)
- Compliant with the Personal Data Protection Law (PDPL) and SDAIA’s implementing regulations, covering the personal data of board members, shareholders and staff.
- Continuous assurance
- Compliance is maintained continuously rather than at an annual checkpoint: controls are monitored on an ongoing basis and reassessed as the frameworks themselves are updated.
Frequently asked questions
Where is our data stored?
Inside Saudi Arabia. All customer data is hosted and stored within the Kingdom and does not leave it — residency is guaranteed rather than being one deployment option among several. The platform is compliant with the NCA cybersecurity controls, SAMA’s cyber security and outsourcing requirements, and SDAIA’s Personal Data Protection Law, with compliance maintained on a continuous basis.
Can Almajles be hosted inside our own environment?
Yes. The Enterprise tier includes on-premise or private-cloud hosting, along with API integration into internal systems such as ERP, so the platform can sit inside boundaries your entity already controls.
Can one secretariat administer several boards?
Yes. Entities, boards and committees are kept distinct, so a shared secretariat can serve a parent authority and its subsidiary boards without mixing their records or their membership.
How are meeting minutes handled for audit purposes?
Invitations, attendance, quorum verification, voting results and the approved text of each resolution are recorded together and archived, so a later review can follow the full decision trail rather than rely on recollection.
Is the platform available in Arabic?
Yes. Almajles is a Saudi platform built Arabic-first, with English available alongside it.